Executive Assistant

For our international client operating in the global aviation services sector, we are looking for an Executive Assistant who will not only support the Country Manager in Poland but also play a key role in the smooth day-to-day operations of our Warsaw office.

If you're organised, discreet, communicative, and ready for a long-term role in an international environment – this opportunity might be perfect for you.

Your Responsibilities:

• Provide comprehensive administrative and organisational support to the Country Manager
• Manage calendars, schedule meetings, and coordinate business travel
• prepare documents, meeting notes, reports, and correspondence
• handle traditional and electronic correspondence and liaise with clients
• collaborate with CARGO and Airport Services teams
• coordinate internal communication and company events
• support special projects, budgeting, and invoicing
• liaise with IT and building administration
• manage office supplies and equipment

Your Profile:

• minimum 2 years of experience as an Executive Assistant or Office Manager
• very good command of English (B2+/C1) used in a business environment
• proficiency in Microsoft Office
• high level of professionalism, discretion, and independence
• ability to multitask and work under pressure
• proactive, flexible, and solution-oriented mindset
• willingness to grow within an international organization

What We Offer:

• full-time employment contract and long-term stability
• office located in the heart of Warsaw (City Center)
• competitive salary, a wide range of non-salary benefits, and a highly attractive bonus system
• 13th salary
• monthly allowances for transport and meals – paid as part of your salary

Ready for takeoff?

If this sounds like your next career move – apply today and become part of one of the most recognized global brands in the world!

Hays Poland sp. z o.o. jest agencją zatrudnienia zarejestrowaną w rejestrze prowadzonym przez Marszałka Województwa Mazowieckiego pod numerem 361.